General Registration Information

 ONLINE REGISTRATION

You can pay your registration fee online using PayPal, MasterCard, VISA (no additional processing fee charged to you). You may also register online and mail a cheque for the registration fee.

 If registering more than one child (and to receive the family discount), you will need to add a sibling onto the initial registration form. The prompt is about halfway down the registration page and looks like this:  

To add a sibling to this registration, please click the Add Registration button -->

Don't forget to send all of your information to us to complete the registration:  

  1. Payment of Registration Fee
  2. Proof of Age - for all players new to CVSA. Acceptable proof of age is a photocopy of either your child's care card, birth certificate or passport.

Click on the image below to access the Online Registration Form.

NOTE:
  1. YOUR REGISTRATION IS NOT COMPLETE UNTIL PAYMENT AND PROOF OF AGE HAS BEEN RECEIVED BY CVSA.  Your child will NOTbe placed on a team until these items are received. As well, U13-18 players must complete the registration process prior to attending the evaluation sessions for their age divisions in April, May and June.

REGULAR REGISTRATION (after June 30th) 

If you register your child after June 30th, we cannot guarantee a spot will be available if your child is in the U8-U12 age group.  For our U5 to U7 group, we can confirm placement on a team up to August 15.  After this time, it will be a "first come, first served" basis if space is available.  We try to accommodate as many registrants as possible.  

FEES FOR LATE REGISTRANTS (once the season has commenced) 

All registrants pay full price up to December 15 (plus any family discount that is applicable).  After December 15, the price is $100 per player for the remainder of the season. No family discounts past December 15.  

COMMUNICATION 

CVSA's primary contact is through email.  All of our co-coordinators, registrars and vice president have an @cowichansoccer.com email address.  Our coaches, managers and executive communicate to the parents/players primarily through email.  If you have an email address, please ensure it is added on your child's registration.  If you change your email, please let us know.  

REFUND POLICY

Up to September 15 - price paid less $15 administration fee September 16 to October 31 - price paid less $75 ($75 represents fees paid to governing bodies + administration fee) November 1 - no refunds. Refunds will not be issued until after October 31.  

PRIVACY POLICY

COWICHAN VALLEY SOCCER ASSOCIATION only collects personal information when you request our services and only uses the information collected to provide those services for you. If you choose to make a purchase, you will be asked to provide contact information (such as your name and shipping address) and financial information (such as your credit card number and expiration date). This information is used for billing purposes and to process your order. COWICHAN VALLEY SOCCER ASSOCIATION handles all of this data with the utmost confidentiality.

SECURITY

To prevent unauthorized access, disclosure and improper use of your information, we have established appropriate physical, electronic, and managerial safeguards to protect the information we collect in accordance with our privacy policy.

TEAM FORMATION & PLAYER REQUESTS 

All player placement is dependent upon volunteer coaches.  Without our dedicated coaches and volunteers,  the season would not take place.  Should we not have sufficient coaching staff, your son or daughter may not  have a team to play on (full refunds would be issued).  This is applicable for U6 through U18.  

U13 to U18 teams have maximum player number limits per team which are imposed by Lower Island Soccer & BC Soccer.  It's possible that there may not be space available for every player in this age group.  CVSA will make every possible attempt to accommodate each child wanting to play soccer. Under age players may attend evaluations. CVSA policy for playing up in our competitive age groups is that players must finish in the top five in order to displace an "in age" player.  

In our U6-U12 group, we will try to accommodate player requests to play with their friends. We WILL NOT accommodate any requests to play with a specific coach.  The friend requests should be indicated on their registration form (comments section). 

If your child would like to "play up" one age group, this request must be made in writing to the CVSA Board of Directors for consideration. Any requests to "play up" will be considered only if there is space available as we will not displace any player from their own age group to accommodate a younger player (U6 to U12 age group only).  

EVALUATIONS (U13 to U18 only) 

Evaluations occur every year to determine team placement for our U13 to U18 age group.  Players will be notified of the evaluation dates via email.  Your child MUST be fully registered to evaluate for the upcoming season.  See the top note above to ensure your know what "fully registered" means.  

FINANCIAL SUPPORT 

The cost organized sports can be a financial barrier to participation and limit the choices for some families.  Kidsport Cowichan works to fulfill its mission of eliminating the financial barriers to sport participation, "So All Kids Can Play!".  Canadian Tire's Jumpstart is dedicated to removing barriers, so children can participate in organized sport and recreation. They're dedicated to "Giving Kids a Sporting Chance".  For more information on how to apply for funding , please visit:  Kidsport or Jumpstart.  

In addition to these two programs, Cowichan Tribes members may receive grant funds from Cowichan Tribes.  Your child must supply their status number to CVSA (must start with 642) to qualify.  If registering online, there is a specific spot to enter your status number.